How to take a screenshot in Word

How to take a screenshot in Word: When working in the Word text editor, which is part of the Microsoft Office suite, users may need to take a screenshot in Word. For example, you want to insert a screenshot into a Word document.

Most users are unaware that the function of creating and inserting a screenshot (screenshot) has long been implemented in the popular word processor, starting with MS Word 2010. Many users use third-party software to create screenshots. The screenshots created are then copied and pasted into Word.

A screenshot inserted into a Word document can be an open application window, a folder window, a running file window, a website page, etc. In some cases, it may be necessary to add a screenshot of a part of the screen to the text editor, for example, interface details program, a certain part of the text or an element from the site page.

All this can be done directly in the Word application, without resorting to the services of third-party software.

In the article you will find instructions on how to take a screenshot in Word: add a full image to the document or insert a screenshot of only part of the screen into the office editor. First, let’s look at ways to add screenshots to Word without the help of other programs, and then we will take screenshots directly from the Microsoft Word window.

Adding a Screenshot in Word – 1 Way

Perhaps the easiest way to insert a screenshot into a Word document is to use the system tools of the Windows operating system.

  1. Press the keyboard key “PrtScr” (PrintScreen).
  2. In the word processor window, click in a suitable place in the document, and then simultaneously press the keyboard shortcut “Ctrl” + “V”.
  3. A screenshot of the Desktop will be inserted into the document.

This method is of limited use due to the inability to create another type of screenshot other than capturing an image of the entire screen area.

How to transfer a screenshot to Word – 2 way

If you need to insert only the active window that is displayed on the computer screen into a Word document, and not a screenshot of the entire screen, use the following method:

  1. Expand the application window on the screen, the screenshot of which you want to add to Word.
  2. Press sequentially on the keyboard: first on the key combination “Ctrl” + “A”, and then on the keys “Ctrl” + “C”.
  3. Click anywhere in your Word document, and then press Ctrl+V.

The application window displays a snapshot of the active window on the desktop.

How to take a screenshot in Word

Now let’s see how to insert a screenshot into Word, directly from the text editor window.

In the top menu, open the “Insert” tab, in the “Illustrations” group is the “Snapshot” tool. Left-clicking on the Snapshot tool will open the Available Windows window, which displays thumbnails of open windows on the computer screen.

The preview displays thumbnails of all currently open (expanded) applications.

Please note an important condition: the web page, folder, file or program window whose snapshot you want to insert into Word must be open on the Desktop, and not minimized on the Taskbar. Otherwise, the thumbnail snapshot of that application will not be displayed in the Available Windows collection. To add a thumbnail to the collection, maximize the application window, and then, without minimizing the window, go to the Word document.

To insert a screenshot into a Word document, you need to perform two steps:

  1. Click the mouse cursor in the place in the Word document where you want to insert the screenshot.
  2. In the “Available Windows” collection, left-click on the desired thumbnail.

That’s it, inserting a screenshot in Word is completed.

Only one screenshot is added to a Word document at a time. To add a second screenshot, click again in the desired location in the document, and in the “Available windows” collection, select the desired image.

Now you can start formatting the image. After switching to the “Format” tab, the user has the opportunity to design an image in a Word document.

The inserted image can be rotated at a certain angle, you can select the appropriate markup options for the text. In the “Picture Styles” group, click on the “Picture Border”, “Picture Effects”, “Picture Layout” buttons, select the options you need to bring the image to the desired look, according to your preferences.

How to take a screenshot of part of the screen in Word

If everything is clear with adding a snapshot of the entire open application window, is it possible to create a screenshot of only part of the screen in Word? Yes, this feature is provided in Microsoft Word.

Now we will figure out how to crop a screenshot in Word, cut out only the desired part of the screen, and then paste it in the right place in the document.

In the Word program window, open the “Insert” tab, in the “Illustrations” group, click on “Snapshot”.

In the “Available Windows” collection window, click on the “Screen Clipping” item.

Press the left mouse button, circle the area on the screen that you want to insert into the document. This can be an active application interface element, part of a website page, images or photos, etc.

The mouse cursor will be displayed in the form of a “cross”, circle it around the required area of ​​the screen. The selected area has a clear appearance, the rest of the screen surface will become faded at this time.

After you release the left mouse button, a screenshot of part of the screen will open in the Word document, in the “Format” tab. Here, if necessary, the user can change the styles of the screenshot, add effects, etc.

The first thumbnail displayed in the Available Windows collection is used to cut out part of the screen. In order to select an application window or a website page, you first need to open the application or website (expand on the screen), and then open a Word document in which go sequentially along the path: menu “Insert”, “Snapshot”, “Available windows ”, “Screen clipping”.

Article Conclusions

The Microsoft Word word processor has the ability to take screenshots directly from the application, without the help of third-party software. The user can take a screenshot of any open program or site, and then paste the resulting image into a text editor. The program has the function of cutting a part of the screen: a certain area of ​​a web page or other open application.

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