Built-in Word Translator: Translate Document Text

In the process of working with Word documents, the user may need a Word translator to translate individual words, phrases or sentences, as well as the entire file into another language. Agree that this is a useful feature that not everyone knows about.

When foreign words are used in the text of a document, or if there is a document in a foreign language, it becomes necessary to translate the content into the language of the program user. In other cases, on the contrary, it is required to translate the entire text or a fragment of the text into a foreign language.

It is no secret that not everyone is fluent in foreign languages, so users use software in applications or on online services on the Internet to receive translation. The Word translator, which uses the Microsoft Translator cloud service in its work, will help solve the problem.

The Word program, as well as other applications from the Microsoft Office suite, has a built-in text translator function.

Translation of Word text: features of using the built-in tool

Word Text Translator uses the cloud-based Word Translator service powered by Microsoft Translator.

Microsoft Translator supports translation from over 60 languages. With the help of artificial intelligence (AI) and neural network technology, the quality of translation is higher than with conventional machine translation based on statistical data.

Neural Machine Translation (NMT) networks are currently available in Microsoft Translator for 21 languages: English, Arabic, Chinese, Japanese, French, Spanish, German, Italian, Portuguese, Russian, Hindi, Turkish, Korean, Polish , Bulgarian, Danish, Norwegian, Romanian, Czech, Dutch and Swedish. The list of supported languages ​​is constantly growing.

Neuro-machine translation allows you to increase the quality and increase the speed of translation compared to conventional statistical machine translation (SMT).

The built-in translator in Word uses the Microsoft Translator cloud translation service, so it requires a constant internet connection to work.

You can use Microsoft Translator in two ways:

  • Built-in tool in MS Word.
  • Online Word translator from the browser.

In the first case, a text editor, the Microsoft Word program, must be installed on the computer. In the second case, you can do without installing a paid application on your PC using the free option – Word Online, available to users from the web interface of some cloud storages in the browser.

The Word program from the Microsoft Office suite has a built-in text translator function.

Basically, two types of translation functions are used by users:

  • Translation of individual words, phrases, phrases, sentences and paragraphs in the text of a Word document.
  • Translation of the entire Word document.

In this article, you will find instructions on how to translate individual words, phrases, or sentences into Word using the built-in tool, as well as using the Word Document Translator to translate the entire contents of a given file.

Separately, in this guide, we will consider an example of the function of translating the text of a document in the free online service Word Online.

This overview uses the interface of the latest version of Word, previous versions of the application perform similar actions with minor differences regarding the appearance.

Word translator from English to Russian – translation of individual words and sentences

Quite often, users need to translate a Word test from English into Russian or for other language pairs. First, let’s look at how to translate a separate part of a document.

To use a translator from English to Word (or to other languages), use one of the convenient methods.

1 way:

  1. Open a Word document.
  2. Enter the “Review” menu.
  3. Select the text to be translated: a single word, phrase, sentence, or paragraph.
  4. In the “Language” group, click on the “Translate” button.
  5. In the drop-down menu, you need to select “Translate the selected fragment.”
  6. The Translator pane opens on the right side of the Word document window.
  7. In the “Selected Fragment” tab, in the “Source Language” field, the text in the original language is inserted. The default language is automatically detected, in this case English.
  8. In the “Language of translation” field, in our case, Russian, the translation of the text fragment is inserted. If this is one word, then the possible translation options are displayed below.
  9. Click on the “Insert” button to replace the original text fragment in the document with the translated one.

2 way:

  1. Highlight the desired piece of text in a Word document.
  2. Right click.
  3. Select “Translate” from the context menu.
  4. Fields with the translation of the selected text will appear on the right sidebar.

Translation of the text of a Word document – translation of the contents of the entire document

The translator from English Word will help you translate the contents of the entire document, and not just individual fragments of text.

1 way:

  1. Open the document in Microsoft Word.
  2. A window will appear in the open document with the suggestion “Translate this document?”.

This method creates a translated copy of the document using Microsoft Translator.

  1. Click on the “Translate” button.
  2. On the Translator sidebar, in the Document tab, click the Translate button.
  3. A separate program window will open on the computer with the translation of the Word document.

In our case, the translator from English to Russian Word coped with the task.

In the window that opens with a copy of the translation, you can correct inaccuracies in the translation, if something is translated not quite correctly. In any case, there are other ways to solve the problem with texts in a foreign language, which you can read about on this site.

2 way:

  1. In the window of an open Word document, enter the “Review” menu.
  2. Click on the “Translate” button, which is located in the “Language” group.
  3. In the context menu that opens, select the “Translate document” item.
  4. In the “Translator” area, in the “Document” tab, click on the “Translate” button.
  5. A translated copy of the Word file opens on your PC.

3 way:

  1. In an open Word document window, right-click on the text.
  2. In the context menu, click on the “Translate” item.
  3. In the “Translator” sidebar, click on the “Translate” button.
  4. The translated document will open in a separate application window.

Microsoft Translator settings in Word

The user can change some translation options. To do this, he will need to do the following:

  1. In the Translator sidebar, click the gear button.
  2. There are two options available in the “Settings” window:
  • Suggest content for translation in languages ​​I don’t understand.
  • Never offer documents or content in these languages ​​for translation.

You can add other languages ​​here to exclude translation suggestions with content in those languages.

Microsoft Translator to Word Online

To translate a piece of text in a Word document, the user can use the help of an online service. The free Word online service is built into some cloud storages, so users can work with documents saved in DOC or DOCX formats without using the programs included with Microsoft Office.

This method is convenient because the document can be accessed on any device from anywhere, you only need the Internet.

Do the following:

  1. Using a browser, log in to OneDrive, Yandex Disk or Mail.Ru cloud storage.
  2. Upload the desired Word document to the cloud storage.
  3. Open the document in the online service window.
  4. In the “Review” tab, click on the “Translate” button or on the arrow next to this button to select the translation options:
  • Translation of the selected fragment.
  • Document translation.
  1. Select a piece of text to get its translation.
  2. The translation of the selected fragment will be displayed in the side menu.

Article Conclusions

When working in an office editor, there are foreign words or expressions in the text of the document, so the user needs a translator into Russian Word. With the help of a translator, you can translate incomprehensible words written in another language.

Word has a built-in translator that uses the Microsoft Translator service. Thanks to this, users will be able to translate text fragments or the entire Word document in the application window. In other cases, use a similar translation method using the Word online service.

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