How to create shared folder
You often find yourself having to work in a team made up of several people, so you often need to send the same file to multiple people. This step, however, really wastes you a lot of precious time, so you’re wondering how to create a shared folder so that you can quickly share as many files as you want without having to send them to every single person. Well, you’ve come to the right place! In fact, below I will show you how to create a shared folder on various cloud storage services, and more. Ready? Then let’s get started right away.
Index
- How to create shared folder on Drive
- How to create shared folder on OneDrive
- How to create shared folder on Dropbox
- How to create shared folder on Teams
- How to create shared folder on Windows 10
How to create shared folder on Drive
You often use Google Drive as a cloud storage service and would also like to use it to share a folder with your work team, in order to make the most of the 15 GB of storage you have at your disposal. No problem.
To create a shared folder on Drive you can act directly from the service’s web page accessible from any web browser on a computer or from its mobile app for Android and iOS / iPadOS .
To proceed from the browser, open the Google Drive web page , click on the item My Drive and from the menu that appears – if you want to create a new folder -, select the item New folder . Now decide the name to assign to the folder (you can also change it in the future) and click the Create button to confirm the operation. Now click on the folder to share , to open it, and press on the folder name displayed at the top. From the menu that appears on the screen, click on the Share item and decide how to share the folder in question.
To share a folder on Google Drive you can decide to manually add people and groups in your contacts (you can adjust the access and modification permissions to the files using the drop-down menu that appears on the right, for example by choosing whether to assign the role to a user of Editor , Viewer or Commentator ) or via link : with the latter option, all you have to do is copy the link and send it to all the people who must have access to the shared folder.
If, on the other hand, you are using the Google Drive client for Windows or macOS , these operations are not possible, but you will first have to act from the web browser to share the folder of your interest. Subsequently, you can also access the folder via a PC client and insert or modify all the files inside it.
If, on the other hand, you use the Google Drive mobile app , all you have to do is open it and press the + button at the bottom right, if you want to create a new folder. Subsequently, press on the three dots placed next to the name of the folder to be shared and from the menu that appears choose the item Share . Well: now you just have to manually add people or groups who will have access to the folder or copy the access link to send to those who will have access to the folder.
For more information you can take a look at my tutorial on how to share files with Google Drive .
How to create shared folder on OneDrive
Your favorite cloud storage service is Microsoft’s OneDrive , so you’d like to understand how to create shared folder on OneDrive for use with your work team or just with friends or family.
OneDrive can be used directly from the service web page , via client for Windows and macOS and via mobile app for Android and iOS / iPadOS ).
To proceed from the web, open the OneDrive home page and sign in with your Microsoft account . Once in your cloud space, if you want to create a new folder, click on the New mail item at the top left and select the Folder item from the menu that appears on the screen: enter the name of the folder (you can always change it in the future) and complete the operation by clicking the Create button .
Now select the folder to share , press the Share button at the top and decide the method you prefer for sharing. You can decide to manually enter the people who will have access to the folder by entering their names (if they were saved in your OneDrive address book) or their e-mail addresses directly. To adjust the permissions relating to viewing and editing shared files , click on the appropriate item above the entry field in which to type the names of the recipients (eg Anyone with the connection can edit ).
Alternatively, you can click the Copy link button and then the Copy button to be able to copy the invitation link which you will subsequently need to forward to all the people who will have access to the folder.
If, on the other hand, you use the OneDrive client for PC you will not be able to create a shared folder directly, but you will first have to act from the web browser to create the shared folder. Then you can also access the folder via a PC client and insert or modify all the files inside it.
How do you say? Do you prefer to do everything from your smartphone? No problem, all you have to do is open the OneDrive mobile app on your smartphone and log in if you have not already done so. Subsequently, if you want to create a new folder, tap the + button at the top right and, from the menu that appears on the screen, tap the Create folder option . Then rename the folder as you prefer and confirm the operation by tapping the OK button .
Then, to share a folder, all you have to do is press on the three dots next to its name and tap the Share item from the menu that appears. Well: now you just have to manually add people or groups who will have access to the folder by tapping on Invite people or, alternatively, copy the access link by tapping on Copy link : once copied you will have to send the link to all those who you want to have access to the folder.
How to create shared folder on Dropbox
You have been using Dropbox as a cloud storage service for a long time now and would also like to use it to share files and folders with your work team, or simply with friends and family.
You need to know that you can easily do this using the Dropbox website , the client for Windows, macOS and Linux, and the mobile app for Android and iOS / iPadOS .
To proceed from the Web, connect to the Dropbox site and log in via email and password, if you have not yet done so. Once in your cloud space, click on the item Create mail at the top and select the item Shared folder from the menu that appears on the screen: now you have to decide whether you want to create and share a new folder or share an existing folder .
If you decide to create a new folder, enter the name of the folder in the space provided at the top, while in the space below enter the name or email of the users who will be able to access this folder. Finally, decide if other users will be able to edit this folder or if they will only be able to view it. Once these steps are complete, click on the Share button , through which the folder will be created and will be immediately shared with the users you select.
How do you say? Do you want to add other people to the shared folder? No problem, all you have to do is press on the folder you want to share and then click on the Share button at the top right: from the menu that appears you can decide to add an email address manually or create an invitation link to send to whoever you want. . Easy, right?
From the computer client you can share a folder in the Dropbox folder by right-clicking on it, selecting the sharing option and typing the email address, name or group of recipients. After that you will need to set the permissions .
If, on the other hand, you are a type who prefers to do everything directly from your smartphone or tablet, open the Dropbox app , log in (if you have not already done so) and, from the main screen, tap on the Mail file item down. Subsequently, if you want to create a new folder, press the + button at the bottom right and go to Create a new folder . So rename the folder as you like and confirm the operation by tapping the Create button .
To share a folder, then tap on the three dots next to its name and, from the menu that appears, tap the Share item . Now you just have to add people or groups that will have access to the folder, by selecting them from your contacts directory or by manually entering their email addresses. Alternatively, tap on the Create a link item and then on the Copy link item : once copied, you simply need to send the link to all users who will have access to the shared folder.
How to create shared folder on Teams
You use Microsoft Teams with your work team and for this reason you would like to try to carry out all the operations within this service, without the need to use external cloud storage services.
No problem: on Microsoft Teams you can create a real shared folder within a team’s channel. The files inside it can be viewed and edited by all members of the work team (the function is only available for professional and institutional accounts, for example belonging to a school; the service, on the other hand, is also accessible to common private users).
You should know that you can use Microsoft Teams to share files both through the website , through the client for Windows and macOS , and through the mobile app for Android and iOS / iPadOS . The functioning of the service is almost identical on all platforms.
To proceed from the web, the first thing to do is to open the Teams web page and log in with your email and password. Then, from the main screen, click first on the Teams item from the side menu and then on the Join or create team item and Create a new team . In the type of team that will be created, choose the Personal item and then enter a name for the team and a description, the latter optional: to complete the operation, click on the Next button .
Once you have created a team you will notice that by entering it there is a channel (later you can also create new ones) in which you can upload files, to share with the other members of the work team. To access all the files in the chat, just click on the File item at the top and from here you will access a list with all the files present, arranged in chronological order from the most recent to the oldest. The files in this section can be viewed and edited by all team members, directly online, without the need to use additional applications.
The functioning of Teams is almost identical whether you use it via a website or via a client for Windows and Mac , so the instructions to follow are practically the same.
If, on the other hand, you prefer to use the app for smartphones and tablets , all you have to do is open it and log in with your account. Subsequently, from the home page, tap on the Teams item in the bar at the bottom and in the screen dedicated to Teams, press the button with the three dots at the top: from the menu that appears, tap on Create new team and enter all the required data as I explained to you earlier.
The functioning of the channels and the creation of the shared folder is almost identical to the web version of Teams or the client for PC that I showed you previously.
How to create shared folder on Windows 10
You have several PCs with Windows present in your office or even at home and for this reason you would like to understand how to create a shared folder on Windows 10 , so that you can easily manage the files inside it from any connected PC.
Well, before proceeding, however, it is necessary to make sure that the PCs you want to share this folder with are connected to each other. If you don’t know how to do this, I recommend that you take a look at my tutorial on how to connect two PCs in a small home network.
Once you have established that the PCs are connected to each other, you can proceed to create a shared folder : to do this, take a look at my tutorial on how to share a folder on the network with Windows 10 where I show you all the necessary procedure in detail.
How do you say? Have you already upgraded to Windows 11 and are not sure if the directions also apply to the new operating system? Don’t worry, even if you have upgraded to Windows 11, the procedure to follow is exactly the same.