Your boss just asked you to send the same email to some customers. You then logged into your Gmail mailbox, started typing the email address of the first customer, then that of the second, third, fourth … until you get to the last one, the 52nd. What a great effort! But explain to me why you have to complicate your life more than it already is ?!
Is there a handy feature on Gmail that allows you to send emails to entire groups of people in a single click? How do you say? Weren’t you aware of it? Well, if you give me a few minutes of your free time, I can better explain how to create a group on Gmail using the function in question, so the next time you have to send the same message to multiple recipients, you will not have to manually type all their addresses, thus saving valuable time.
So, would you like to deepen the subject? Fantastic! Make yourself comfortable, take all the time necessary to concentrate on reading the next paragraphs and, more importantly, implement the “tips” that I will give you. I assure you that creating a group on Gmail is anything but complicated. Happy reading and good work!
- Create a group on Gmail using Labels
- Create a group on Gmail via bulk emails
- Smartphones and tablets
Create a group on Gmail using Labels
The easiest way to create a group on Gmail is to use labels. The e-mail service offered by Google, in fact, integrates this convenient function thanks to which it is possible to create mailing lists in a few clicks. All you have to do is connect to your Gmail account, create a custom label, include the e-mail addresses of the members of the group and then compose the message to be sent to them.
If you want to create a group on Gmail, then connect to the service access page and log in by entering the access data of your Google account in the appropriate fields. After logging in, click on the Contacts button (the icon of the white man on a light blue background, located on the sidebar located on the right) and then click on the arrow pointing to the right (at the top right of the open sidebar on the right), so as to open the Google contacts section in a new browser tab. By doing so, you will go to the Google Contacts page, which can also be accessed by clicking on the link I just provided.
At this point, locate the users you want to include in a group (or rather, in a label), hover the mouse cursor over their profile photos (or the initial of their name, if they do not use an image profile) and put the checkmark (✓) on the box that appears when you move the mouse over the photo of each of them. If there is no user in the contact list that you want to add to the group, all you have to do is save the contact on your Google account and then select it following the procedure I just explained to you.
After you select the users you want to add to the mailing list, click the Manage labels (the icon of the ‘ label located at the top) and in the menu that pops up, click on the item (+) Create label. Now, in the box that appears in the center of the page, type the name with which you want to mark the label in the text field located under the heading (+) Create a label and then click on Save. The name you just assigned to the label will be what you need to type in the To field when you type your message.
Now you are finally ready to send the message to the group you created earlier. Then access Gmail by clicking on the button in the shape of a perforated square located at the top right and, in the menu that opens, click on the Gmail icon (the M colored with Google’s “social” colors).
Then click on the (+) Write button located at the top left and compose the message in the New message box that appears at the bottom: type the name you assigned to the label in the text field where the word A is present or after the words Bcc (if you do not want to show destination addresses of other members of the distribution list) and click on the label name from the box that appears on the screen. As if by “magic”, all the addresses you previously included in the label will be entered in the “To” or “Bcc” field, without you having to manually type them. Convenient, right?
Now you can proceed with composing and sending the message: enter the subject of the email in the appropriate field, write the body of the message, possibly attach files or links to the email and, when you have finished writing, click on the button blue Send located at the bottom left. If you have difficulty composing or sending the email, read the in-depth discussion in which I explain how to send an email.
Note: At the time of this writing, it is only possible to compose a new message using a distribution list via the web version of Gmail and not its official app for Android and iOS. In fact, trying to type the name of a label in the Gmail mobile app does not provide suggestions for completion and therefore it is not possible to recall groups created by PC.
Create a group on Gmail via bulk emails
As I told you in the previous chapter, the easiest way to send group emails on Gmail is to use labels. However, there is also an alternative and, in some ways, more “rudimentary” method to achieve the same goal. Are you wondering what it is? To send collective emails, manually typing the addresses of all interested users. As you can well understand, this solution can only be good if you have to send a message to a few people, certainly not if you have to send it to tens or even hundreds of addresses. Let’s see how to do it together.
To send a collective email from your PC, connect to the Gmail login page and log in by entering the access data of your Google account in the appropriate fields. Then click on the red Write button (located at the top left) and compose your message in the New Message box at the bottom right.
Then type the addresses of the users to whom you want to send the message after the To or Bcc item (if you do not want to show the addresses of the other members of the distribution list to the recipients) and, when you have finished writing the message, click on the button blue Send to proceed with its forwarding. Remember to separate the email addresses of the various recipients with a comma.
If on your computer, instead of using the Web version of Gmail, you use an email client (eg. Apple Mail, Mozilla Thunderbird, etc.), you can send a group message by following the same steps indicated in the previous lines: just type the addresses of the recipients to send a group message to (separating them with commas) and then forward the message using the appropriate button.
Smartphones and tablets
If you want to send a collective email from your smartphone or tablet, start the Gmail application for Android or iOS / iPadOS, log in with your Google account (if required), press the Write button (the icon of the pencil located at the bottom right) and, in the screen that opens, type the email addresses of the users to whom you want to send the message (remembering to separate them with a comma ) after the item To or Bcc (if you do not want to show the addresses e-mail). Finally, enter the subject of the message in the appropriate field, type the body of the email in the Write email field and proceed to forward it by tapping on the airplane symbol.
If you use an email client on your device (e.g. Apple Mail ) instead of the official Gmail app, you can send a group email by following the same steps indicated in the previous lines: you must then type the addresses of the recipients to which to send the message. group (separating them with commas ) and then write and forward the message. Easy, right?