Adobe Connect: how it works

The use of video calls and videoconferencing is increasing exponentially, and there are so many services suitable for the purpose, to the point that we often find ourselves dealing with new platforms that it is difficult to understand how they work.

I bet you find yourself perfectly in this situation and that, in this regard, you would like to know how Adobe Connect works, a well-known video conferencing platform for managing online events, for example webinars and webmeeting, which is based on the creation of rooms, that is virtual spaces that allow invited users to share documents, the computer screen, chat, intervene via audio and video and take part in other interactive activities.

That’s the way it is, am I right? So don’t worry: I’m here to help you. In the course of the next chapters, in fact, I will show you how Adobe Connect works, both on PC and on smartphones and tablets, in the simplest and fastest way possible. Happy reading and good luck for everything!

Index

• Requirements and prices
• How Adobe Connect works on PC
  • How to install Adobe Connect
  • How to create Adobe Connect room
  • How to join Adobe Connect room
  • How to manage Adobe Connect room participants
• How Adobe Connect works on smartphones and tablets
  • How to install Adobe Connect
  • How to create Adobe Connect room
  • How to join Adobe Connect room
  • How to manage Adobe Connect room participants

Requirements and prices

Before showing you how to install and how to use Adobe Connect, I want to let you know about the requirements and prices of the aforementioned service.

First of all, I want to talk about the requirements necessary to access an Adobe Connect room: on a PC you need to have a supported navigation browser (all the most popular) and the Adobe Connect application for Windows or macOS, which requires at least Windows 7 with Intel Pentium 4 or higher processor and at least 512 MB of RAM (1 GB recommended); as for Macs, however, at least the macOS 10.11 operating system, an Intel Core Duo or higher processor and at least 512 MB of RAM are required (1 GB of RAM recommended).

On smartphones and tablets, you need to download the Adobe Connect app available for Android (also on alternative stores for devices without Google services) and iOS / iPadOS. Compatibility is ensured with devices with Android 4.4 and later and iOS 8.1.2 or later.

We come to the pricing chapter: the Adobe Connect program is not completely free. After a 30-day trial, if you want to keep the possibility of creating new rooms, you need to activate one of the paid plans available: Meetings (46 euros/month or 497 euros / year) to create meetings for up to 25 participants; Webinars (120 euros / month or 1,150 euros / year) to create webinars with up to 100 participants (there are also packages of 500 or 1,000 participants at higher prices); finally, there is the Learning subscription (340 euros / month or 3,220 euros / year) which is dedicated to the school/university environment to create virtual sessions with up to 200 participants.

Participants in the rooms, on the other hand, do not have to subscribe to any subscription to participate in the same. As a participant, therefore, Connect is always free.

Regardless of the plan and platform you choose, you also need to create an account to create rooms in Adobe Connect. This is only necessary for those who want to create a meeting room, not for those who participate in it.

To create an account, connect to the Adobe Connect official site and click on the Free Trial button. Then choose whether to log in with your Adobe account (if you already have one) or through your Google, Facebook or Apple accounts.

Once logged in, complete all the required fields with your data and, under Choose a Trial, choose which version of Adobe Connect you want to try: Meetings, Webinars or Learning. Then check the box that reads “I accept the terms of the license agreement” and click on the Sign up button.

The system will send you an email containing all the information to be able to login to the service. Open the email you just received and click on the link inside it, in order to log in to your account. When the appropriate web page opens, enter the username and password indicated in the email and click on the Login button. Perfect, you are now logged into your Adobe Connect account and can start using it!

How Adobe Connect works on PC

You’ve checked all the necessary requirements and created an Adobe Connect account, but you still don’t know how Adobe Connect works on PC. Don’t worry: in the next paragraphs I will explain to you in detail how to best use the program.

How to install Adobe Connect

Let’s start, of course, with the download and installation of the software. If you want to know how to install Adobe Connect on a Windows PC, connected to the official website of the program, scroll to the Meeting Applications for Adobe Connect section and click on the For Windows (64 bit & 32 bit) link: Click here to install. Then start the .exe file obtained: in a few seconds the program will be downloaded and installed on your PC. If the installation does not start automatically, do not worry, all you have to do is click on the Install button at the bottom.

At the end you can decide if the program should create a shortcut in the start menu or on the desktop or not; finally click on the Exit button to finish the operation. Adobe Connect is now installed on your Windows PC.

If, on the other hand, you have a Mac, click on the For Mac link: Click here to install of the Adobe Connect official website and, when the download is complete, open the .dmg file obtained. Then start the AdobeConnectInstaller executable and follow the on-screen instructions to complete the setup. It is a question of confirming the opening of the installer, pressing the installation button, entering the administration password when prompted and closing everything.

How to create Adobe Connect room

Now let’s move on to using Adobe Connect, more precisely to creating a room. The only way to create a meeting room is through the web browser, by logging into the official site with the account created previously. Once logged in, you can manage everything from here. How do you say? Logged in but don’t know how to create Adobe Connect room? Don’t worry, that’s what I’m here for.

To create a new meeting room, click on the button to create the room in the upper right and from the pop-up menu decide what type of room you want to create by choosing from the various options available. For this tutorial, for example, I chose the Meeting item.

On the next page, fill in all the data relating to the room and decide how to allow access: I recommend that you enable access via URL link, in this way access will be much easier. Well, continue by clicking on the Next / Next button located at the bottom. On the next page, select the participating users from the address book, if any, or manually send the invitation link and click the Next / Next button and then the Finish / Finish button. Well, now the system will show you a summary of your meeting room, from which you can copy the login URL link to send to the participants and enter the room directly by clicking the button to enter the room.

Once you click on the button, the Adobe Connect program will automatically start in the newly created room.

How to join Adobe Connect room

Got an invitation link but don’t know how to join Adobe Connect room? Don’t worry, the procedure is very simple. Once you have received the invitation link, all you have to do is copy it by right-clicking and clicking on the Copy item from the pop-up menu.

Next, open the Adobe Connect program on your Windows PC or Mac which, after a short loading, will ask you for a link to access the room. Well, paste the link you just copied into it and click the Continue button. After a short upload the room will load and you can join the meeting. In some cases, the program may require access via an Adobe Connect account: don’t worry, just click on the Guest section, type your name and click the Enter room button.

I know what you’re thinking: you want to know whether to access a room on Adobe Connect via the browser client, perhaps when you use a PC where the program is not installed. The answer is yes. To do this, all you have to do is click on the room invitation link, which will automatically open a web browser page from which the system will try to open the program on your PC. If the program is not installed, a warning will appear asking you to restart the application, install it or continue in the browser. Well, click on Continue in the browser and after a few seconds the room will open, with an interface identical to that present in the program for Windows PC and Mac.

How to manage Adobe Connect room participants

The creator of a room, which Adobe Connect calls Host, manages attendees, for example by assigning a role or enabling or disabling the microphone. How do you say? Do you have any problems using this feature? Don’t worry, I’ll show you how to manage Adobe Connect room participants in this section.

After opening a room you will find the list of participants located in the right column. Participants are divided into three categories: Hosts, Speakers and Participants. The Hosts are the creators of the room, they can access any setting and can also decide to change the microphone of the participants, block them and eject them. The Speakers are those who hold the meeting or webinar and, in addition to speaking, they can share the content already uploaded to the meeting room from the library or from their computer.

In addition, they can also cast their PC screen for all participants to see. Finally, Attendees can view the content the presenter is sharing, listen and view the audio and video broadcast, and use the chat. Additionally, they can step in if their microphone audio is enabled. To modify a role, the Host simply has to drag the name of a user into one of the three sections, automatically enabling the privileges of that particular category.

Are you wondering if you can manage the participants of a room without the program installed on your PC? The answer is yes. If you do not have access to your PC with the program installed you can use the browser. All you have to do is access your account from the official website and, in the Home, click on the meeting you have scheduled.

After clicking, a menu will open: click the Open button. On the next page, a warning will appear asking you to restart the application, install it or continue in the browser. Perfect: click on the Continue item in the browser and after a few seconds the room will open, with an interface identical to that present in the program for Windows PC and Mac. From here you can manage the participants as on the program for Windows and Mac PCs without any limitation.

How Adobe Connect works on smartphones and tablets

You’re always on the go, so you always prefer to use your smartphone or tablet for everything, even for a meeting via Adobe Connect. Don’t worry, you can do it. Over the next few paragraphs I will explain how Adobe Connect works on smartphones and tablets and what operations you can do or not.

How to install Adobe Connect

First of all let’s see how to install Adobe Connect on your device. Don’t worry, it’s very simple. As already mentioned in the opening bars of the guide, Adobe Connect is currently available both on Android (also on alternative stores for devices without Play Store), and on iOS / iPadOS.

To install it, look for it in your device’s store, click on its icon (or connect directly to one of the download links I gave you earlier, to do first) and click on the Install / Get button. On iPhones and iPads, you may be asked to verify your identity with Face ID, Touch ID, or Apple ID password.

How to create Adobe Connect room

With the application installed, are you wondering how to create an Adobe Connect room via your smartphone or tablet? Unfortunately I have no good news for you.

From the app it is not possible to do this, exactly as it happens with the program for Windows and macOS. To remedy the problem you will need to log in via a web browser, such as Google Chrome or Safari, to your Adobe Connect account and create a room, just like on your PC.

However, I do not recommend using your smartphone to do this, because the Adobe Connect website does not have a mobile version, so you will only have the desktop view of the site available, which becomes very difficult to use on a smartphone screen. . My advice is to carry out the procedure, which is identical to the one to follow on a PC, via a tablet, or just a PC.

How to join Adobe Connect room

Wondering how to join Adobe Connect room? Quiet, it’s very simple. Once you have received the invitation link, all you have to do is copy it, making a long tap on it and then a tap on the Copy item from the pop-up menu. If you have any difficulty copying and pasting the link, you can follow my tutorial on how to copy and paste on mobile.

Then open the Adobe Connect app on your Android or iPhone smartphone. After a short loading, the app will ask for a link to enter the room. Well, paste the link you just copied into it and click the Continue button. On the next screen, the app will ask you to access via Adobe Connect account, but in this case it is not necessary, so tap on Enter using your name, enter your name and tap the Continue button. Perfect: After a short load, the app will bring you into the meeting room. Easy right?

How to manage Adobe Connect room participants

Now you also want to understand how to manage Adobe Connect room participants from a smartphone or tablet, right? Good. The basic operation is similar to that from a PC, but to log in as a Host on the app you need to perform a few more steps.

First of all, you need to access the room via an invitation link. In this case, being the Host, you can use the same invitation link that you sent to the other attendees or retrieve it by logging into your Adobe Connect account via a web browser.

Therefore, open the browser on your smartphone and access your account from the official website by entering your username and password. Once you have identified the meeting for which you want to retrieve the invitation link from the main screen, tap on it and tap the Open button that appears in the menu that is proposed to you.

Well done! Your smartphone will ask you if you want to log in via the Adobe Connect app or via your browser. In this case, select Adobe Connect and the app will open with the invitation link already pasted in it, to proceed tap the Continue button. Well, now enter your account email address and password and tap the Sign in button.

Great, you are now logged into the app as a Host, so you can now manage all attendees. To do this, all you have to do is press on the little man icon that you find at the top right. A tab will open showing you the attendees, divided by categories ( Hosts / Hosts, Presenters / Speakers and Attendees / Attendees ). To change a room participant’s role, simply drag and drop the name into one of the three sections. Easy, right?