How to create an email domain

You are considering the idea of ​​changing your professional email address, replacing the one you use at the moment with an address that best represents your company: specifically, you would need to get something similar to yourname @ your company.it , but not you have the faintest idea how to do it and you are desperate for some useful advice for your case. In this regard, I tell you right away that the solution is much simpler than it seems: in most cases, it is sufficient to buy a domain with an attached mailbox and configure it according to your needs.

Don’t you feel ready to do this alone, given your lack of IT experience? Don’t worry, I’m here, ready and willing to give you a hand! In fact, during this tutorial I will provide you with all the necessary information on how to create an email domain in the simplest, fastest and cheapest way possible.

So, without hesitating a moment longer, make yourself comfortable and carefully read everything I have to explain on the subject: I’m sure that, at the end of reading this guide, you will have a clear idea of ​​what to do and you will be able to follow the solution. more in line with your needs. That said, there is nothing left for me to do but wish you a good read and a big good luck for everything!

Index

• Preliminary information
• How to create an email domain
• How to create a domain email address
  • Google Workspace / Gmail Business
  • Fastmail
  • Protonmail
  • iCloud + (beta)

Preliminary information

The need to create an email domain occurs very often in a professional environment, to associate one or more email addresses with the name of your company and its website.

To succeed in the business, it is possible to follow at least two different paths: the first is to request the e-mail service when purchasing a new domain, or as an additional service at a later time, to manage the various mailboxes. centrally, directly from the administration area of ​​your web domain.

This approach is generally the simplest and often inexpensive but, in some cases, it could represent a limit: the email services made available by domain providers are not as flexible and, therefore, may not have the characteristics necessary to cope with their own. needs.

The second solution, slightly more complex, less economical but certainly more “powerful”, consists in associating a domain already in your possession with a dedicated email service: in this case, you will use the characteristic features of the chosen email manager, using however, his own personal domain, instead of the one provided by the manager himself.

Clearly, in this case, it is necessary to pay close attention to the choice of the email provider and to verify, when subscribing to the service, that it has all the features suitable for the use scenario of its competence.

How to create an email domain

If you need to create one or more e-mail addresses based on a specific domain to be used also for other online elements (website, remote server, etc.), the most practical solution to go is to buy both the domain and the email service associated with it.

Most hosting services offer this possibility, often upon payment of an additional annual sum to the one already foreseen for the purchase of the hosting / domain itself: all that needs to be done, in practice, is to choose to add the e-mail service to the chosen domain and proceed with the transaction. Depending on your needs, it is usually possible to purchase a limited number of email accounts, each with its own defined space, or a formula that allows you to create unlimited email addresses, always belonging to the same domain, with more or less space dedicated to each of them.

Once the purchase has been completed, simply follow the instructions received in the confirmation email, almost always also available on the website of the chosen provider, to properly configure the various e-mail boxes: usually, you need to access the management panel online provided by the provider and create the various mailboxes using the available menus and buttons.

To give you a practical example, the Aruba provider allows you to create custom email domains, even without purchasing additional hosting services: if you are interested in taking this route, connected to the home page of the service , enter the domain you want to use for e-mail to the inside the box, write your domain here and choose the suffix you prefer (eg .it or .com ) from the dedicated drop-down menu.

Now, click on the magnifying glass symbol , to find out if the domain is available: if so, click on the Continue button located a little further down, to go to the service configuration phase; if the domain is already occupied, search for another domain using the appropriate text box, or choose from one of the domains selected by Aruba.

The next step is to configure the services to be associated with the domain: if you only need to create an email domain, click on the Domain with email box (which, at the moment, has a cost of € 3.99 + VAT for the 1st year , then € 15.49 + VAT for subsequent renewals), which basically provides 5 email accounts with 1 GB of space each ; if, on the other hand, you also need a hosting plan to create a website, select the one that’s right for you among the various solutions available.

If you don’t know how to orient yourself in this sense, you can take a look at my guide to Aruba Cloud Hosting , in which I have listed the various features for each of the available plans.

Having made your choice, click on the Continue button and, if necessary, add any additional options by selecting the dedicated boxes: GigaMail , to expand the capacity of each mailbox up to 50 GB; PEC on domain, to add personalized 1 GB PEC addresses with domain @ pec.domainname.it ; or Unlimited Mailboxes , to create an unlimited number of mailboxes.

Once the service configuration is complete, examine the total price including VAT of the selected packages and, if you are satisfied, press the Continue button and choose whether to register for the Aruba services, or whether to log in to the latter (if you already have an account) .

In the first case, click on the Register button and fill in the proposed form by entering the requested information: type of holder , company and / or personal data , address and contact details . Once this operation is completed, indicate whether or not to receive the news regarding discounts and promotions offered by the companies of the Aruba group, by selecting the dedicated box, then click on the Continue button to access the remaining modules, in which you will have to indicate the data relating to the owner of the domain and billing ones.

If, on the other hand, you are already registered on Aruba.it , enter your username and password in the appropriate fields and press the Login button to log in with your account. At this point, choose whether to register the domain to the customer who owns the account, or to another and complete the procedure for entering personal data (if necessary) and billing, by filling in the following forms.

We are almost there: press the Continue button again, indicate the payment method you intend to use (Credit Card, PayPal, Bank Transfer or Bulletin) and accept the contractual conditions by placing the check mark next to the dedicated boxes. If you prefer, you can deny consent relating to the processing of personal data for dissemination and accessibility via the Internet, by leaving the appropriate box unchecked.

To save the order data, click on the Continue button and, if you deem it appropriate, read the details of the order, consulting the message that in the meantime has been sent to the e-mail address specified above; to complete the transaction and activate the services, all you have to do is follow the instructions displayed on the screen: if you have chosen to pay via PayPal, for example, you must press the Pay Now button, log in with your PayPal account and authorize Aruba when withdrawing funds.

Depending on the payment method used, the activation times of the domain may vary: generally, it takes 24-48 hours, after which you will receive an email address containing the details of the chosen domain and all the information necessary to access the management panel associated email boxes.

In detail, to create/modify an email account associated with the newly created domain, proceed as follows: connect to the Aruba Webmail, click on the Manage domain mailboxes button (above) and type the domain name followed by the suffix inside the text box located next to postmaster @ ; Finally, enter the password associated with your Aruba account in the appropriate field (by default, it corresponds to that of the postmaster profile) and press the Login button to enter the administration panel. Finally, use the menus and buttons proposed to add new mailboxes (button + Mailbox), edit existing ones, set aliases, auto responders, and so on.

If, at least at the beginning, you don’t want to shell out money and need some guidance on how to create a free email domain, know that there are some providers that provide this possibility, but be careful: very often, such providers are not able to guarantee the continuity of the service, apply very strict rules in terms of space and could carry spam or other unwelcome messages of a commercial nature.

How to create a domain email address

How do you say? Have you already registered a custom domain and would like to use it to configure a third-party email service, much more functional than what your provider offers? In this case, you can give an opportunity to one of the services listed below.

Google Workspace / Gmail Business

If you had never heard of it, Google Workspace (formerly known as Google Suite ) is a service “made in Google” and expressly dedicated to companies. Among the many features available, it allows you to create one or more corporate emails with a custom domain, to organize video meetings and to obtain storage space on Google Cloud.

The price of the service varies according to the type of subscription chosen: below I indicate the ones that can currently be subscribed.

• Business Starter: Create a corporate Gmail Business mailbox, host video meetings with up to 100 participants, and get 30GB of Google Cloud storage. It costs € 4.68 / month.
• Business Standard: Adds to the features of the previous package the ability to create and record meetings with up to 150 participants and offers 2 TB of Google Cloud storage. It costs 9.36 € / month .
• Business Plus: Adds to the features of the previous package the ability to create, record and monitor meetings with up to 250 participants and offers 5 TB of storage on Google Cloud. It costs € 15.60 / month.
• Enterprise: This is a fully customizable package that allows, among other things, to eliminate background noise from meetings and to obtain unlimited storage space on Google Cloud. To find out the price, you need to contact the sales team of the service.

Clearly, Google’s business service guarantees data encryption and maximum privacy: there are no advertisements, sponsorships or other types of commercial suggestions. For more information on how to activate Google Workspace, I refer you to reading my guide dedicated to the topic.

Fastmail

Fastmail is a service mainly dedicated to those who need to create an email with a custom domain in a matter of minutes. Fastmail supports both web and email client access and allows you to create calendars, contact lists and aliases.

According to the statement from the provider, e-mail messages are encrypted, managed in full compliance with privacy and are not subject to analysis, recognition and control of information, for commercial purposes or for interaction with other services. The Fastmail service with customizable domain can be activated with two different plans: Standard, at a cost of $ 5 / month for each user and space equal to 30 GB; and Professional, at a cost of $ 9 / month for each user and space equal to 100 GB. You can try the service for free for 30 days.

To activate an email with Fastmail, connected to the home page of the service, press the Try it free for 30 days button, fill in the next form with the requested information (taking care to activate the lever corresponding to the wording Use your own domain ) and press on the Start 30-day trial button, in order to get instructions on how to finalize the account creation.

Protonmail

If your “worry” is privacy, then you can’t ignore ProtonMail, an open source service whose servers are hosted in Switzerland and comply with the stringent national laws on data privacy. Among its many features, ProtonMail provides encryption “upstream” of messages, the ability to create custom calendars and use a secure cloud space.

Although the basic email service is free, to create an email account starting from an existing domain you need to subscribe to the Plus, Visionary or Professional subscription plan, with prices starting from € 4 / month. There is no free trial.

To activate an email with ProtonMail, connected to the page I indicated earlier, click on the Get encrypted emails button and, after selecting the name of the plan you are interested in, click on the Select [subscription name] button and follow the instructions that they are provided to you to proceed.

iCloud + (beta)

iCloud + is a set of subscription services promoted by Apple, currently in beta, aimed at further enhancing the functionality of iCloud: among the new features, there is the possibility of sending and receiving emails, directly through the email service provided by Apple, using your own custom domain.

Privacy, in this case, is guaranteed both by the strict policies implemented by Apple, and by the integration with iCloud Private Relay, a technology that allows you to protect the privacy of data, information and how to connect to your email address. .

To use the service, connected to this page, log in with your Apple ID and follow the instructions on the screen. For more information, read the official Apple documentation.